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More profit for the company. Better work for your people. Guaranteed.

Built by executives from the plastics market. Zeami is a purpose-built AI that detects where your company loses money and where AI can increase profits.

Discuss your margin potential · 30 min Start the AI profit simulation · 2 min
Luc Maystadt
Luc MaystadtHead of Technology · Former CIO/CTO, Dialog Semiconductor and mid-size companies · MSc Machine Learning & AI

Hello, I'm Luc, CTO of Zeami. I was CIO and CTO at several global multi-billion-dollar companies and in European mid-sized companies. We built our AI because we faced the same problems and questions you face today. What can AI really do for us? Our latest projects were able to achieve …

1,300

People with better work thanks to Zeami

have handed their thankless work to AI coworkers

€2,300,000

Profit added by Zeami

per year, across six projects in the last four months

14 days

To measurable results

from project start to the first measurable results

… in the last 4 months

Mateo Klemmayer
Mateo KlemmayerHead of Product and Delivery & CEO · Former CEO and owner of mid-size companies

Hi, I'm Mateo, CEO of Zeami. Having bought plastics manufacturing companies, I always looked for ways to improve them technologically, fast. I dreamed of a software tool like Zeami for a long time. This year the technology is there, and we're making it real. Let me show you how Zeami works:

Zeami does in days what consultants need months for.

01Day 1
A busy office: people copy data between screens and wait on each other, while glowing lines trace how the work moves from desk to desk

Software installed

Automated systems audit

Software installed. Start. Unlike other systems, you tell it nothing: it works out your workflows by itself and makes suggestions from there. No friction, none of your time.

02Day 7

Order

ERP€38,000

Excel€21,000

Warehouse€14,000

Email€9,500

5 handovers · €82,500 per year

Workflows with a price tag

Within seven days your workflows are analysed and every handover carries a price tag.

03Your decision

OrdersPriority 1

Time per month

120 hrs

Return per year

€82,500

2Invoices€52,000

3Returns€31,000

Approve

Prioritised by return

The return on every workflow, ranked by priority. Management approves.

04Day 21

AI coworkerHuman approves

AI coworker deployed

Push the button. The AI coworker takes over, a human says yes.

Francesca DiNota
Francesca DiNotaHead of Process Optimisation · Former CFO and COO, mid-sized businesses and global multibillion-euro corporations

As a long-term global CFO I always asked the question: does it make a profit? A lot of AI is used for the sake of… AI… We handle AI strictly from the perspective of: how much does it improve our profits?

Work, reimagined.

Less routine. More possibility.

International e-commerce

Less routine. More commerce.

€420,000Saved / year

  • A digital worker sets up each flash sale from one chat message, checks every price is a real discount and tells the team.

Live

  • Clinicon Medical Ltd
  • Yazz
  • Djoubi GmbH
  • Karsties-Poschmann & Daume
  • PRECISE Consult International
  • Barbatos
  • Zarely
  • ChipChip
  • Tikus Delivery
Lars Nakotte
Lars NakotteHead of Partnerships · Former CEO, mid-size company

As managing director of a plastics manufacturing company, one of the hardest tasks was getting people excited about every change, or at least bringing them along. We invested a lot of time building that into our solutions.

Better for the business.
Better for the team.

Software handles repetitive office tasks in your plastics business. Your people bring technical expertise, judgement and customer relationships.

For the business

  • More capacity. Faster handovers.Less retyping of order and specification details. Smoother handovers help maintain capacity when roles are vacant or staff are hard to find.
  • Find value in your data.Spot unbilled work, overdue payments and avoidable costs. Compare the opportunities by benefit, effort and cost.
  • See what is holding work back.See where missing order details, approval delays and disconnected office systems slow handovers, so you can prioritise improvements.
  • Keep the overview. Stay in control.See the actions your software takes, set its boundaries and keep the ability to pause it.

For the team

  • Less repetitive admin.Less retyping of order details and less searching through emails, spreadsheets and technical documents.
  • Less overtime. More time for yourself.Less routine work can ease overtime pressure and leave more time for customers, technical questions and new ideas.
  • Fewer bottlenecks. Smoother work.Zeami helps reduce delays in order handovers, so you spend less time waiting for information and chasing updates.
  • Pass on your expertise. Plan your retirement.Help shape better workflows and share your technical knowledge in good time. Make the handover easier when the time comes.

Pricing

You only pay when we prove that you can increase your profit.

  1. Free estimateA first estimate of your potential, at no cost.
  2. Assessment fee, paid onceOur AI Margin Tool breaks the potential down by workflow. You pay a fee based on size and scope, once, after the evaluation. Money back if the productivity gains don't exceed the fee.
  3. Then only once it pays for itselfFor the ongoing software, you only pay once it pays for itself: usually around 30% of the value saved.
Book a call

30 minutes. Nothing to prepare. You leave with an initial estimate of your potential.

{{ askDonkey }}

Three questions we always hear. Three clear answers.

“Are we being monitored?”

We observe the work for one week, with your consent. We never assess individuals.

A consultant

Conducts interviews for months. Writes a report about you.

Zeami

One week, announced in advance, approved by you. You can stop at any time.

  • What is observed: screenshots, how much was typed and clicked, window titles, application and clipboard contents, and who was logged in. Only as part of workflows. No screenshots are taken of private windows, banking and payment pages or password managers.
  • Email addresses, phone numbers, card numbers and passwords are removed from window titles, web addresses and copied text on your computer
  • You consent in advance and can switch everything off at any time
  • You can view your own data at any time
  • No assessment of individuals, ever

Luc Maystadt confirms that the process complies with GDPR and applicable data protection requirements.

“You'll get all our data.”

Only what is needed for the work. Names hidden.

{{ redactionText }}

  • Email addresses, phone numbers, card numbers and passwords are removed from window titles, web addresses and copied text before anything leaves your computer
  • Only workflows are observed; you can stop at any time
  • We only access your systems when we need to for the software
  • Data retention and deletion are set out in the contract
  • No use for training AI models

“How safe is it?”

The software is on a leash. Your team holds it.

The donkey's rules

Always

Asks before acting. Logs every step. Stops with a switch.

Never

Moves money on its own. Has more permissions than the role it works for. Works in secret.

  • Nothing happens without a yes from your team
  • Every step is logged
  • It can never do more than the role it works for
  • One switch stops everything

Three steps. Then you never have to think about the “how” again.

We look at the work, not the person. Click through what your company sees. The figures are examples.

{{ screenTitle }} {{ screenMeta }}

Workflow found: returns handling

From one week of observation: 1,700 returns, names hidden in the analysis.

{{ r.n }} {{ r.text }} {{ r.time }}
Donkey work: the same four fields, transferred by hand The decision: stays with the team

This workflow, per week

98 hrs

just transferring data between two systems, across 9 people. We count by workflow, never by person.

What is observed

Screenshots, how much was typed and clicked, window titles, application and clipboard contents, and who was logged in. Only as part of workflows. No screenshots are taken of private windows, banking and payment pages or password managers. Email addresses, phone numbers, card numbers and passwords are removed from window titles, web addresses and copied text, and names are hidden in reports.

Your control: you consent in advance, you can switch everything off at any time, and you can see your own data.

The record we analyse

Return · [ID] · [Customer] · [Amount] · Reason: wrong size · 4 fields → shop system · → warehouse

Returns handling: the price, day 14

People doing this work9 Hours of donkey work per year5,100 Value of those hours, at €55 each€280,000 Errors eliminated, per year€64,000 Value per year, before the fee€344,000 Our fee, once it pays for itself, around 30%€103,000

Measured, not estimated: 1,700 returns in one week, annualised. The hourly rate is an example.

What we would build

Software that reads the return, fills the four fields and forwards it. A person reads the reason and says yes or no. Steps 2 to 4 disappear; step 1 stays with the team.

What it costs

The initial assessment is free. For the detailed evaluation with the AI Margin Tool, you pay a fee based on size and scope, due on completion. For the ongoing software, you only pay once it pays for itself: usually around 30% of the value saved.

Where the 5,100 hours go

Proposed with the team, decided by the company: customer care, onboarding new customers, a learning plan for everyone. You receive a report every quarter.

Waiting for the team's yes

Paused by the team. Nothing runs until someone switches it back on. The list below is waiting.
{{ ap.text }} {{ ap.status }}

The donkey prepares; a person decides. The donkey can never do more than the role it works for, and never handles money on its own.

Every step, logged

{{ l.t }}{{ l.text }}

Permissions

The same shop system, the same permissions as the returns team: read and prepare only. Your IT team can revoke access with one click.

If we were one of the tools you already know, you wouldn't have an advantage. Anyone could buy the same thing.

With us, you do. We build software for your work and nobody else's. It does what off-the-shelf software cannot, and your competitors cannot order it anywhere.

What happens to the time gained. Written down and signed.

To the team,

Somewhere in your week, there is work you only do because there is no software for it. We build that software. Before we begin, we make you these promises.

With your consent, we spend one week observing how work happens on your computer. We only observe your workflows. Email addresses, phone numbers, card numbers and passwords are removed from window titles, web addresses and copied text, and names are hidden in reports. You consent in advance, you can switch everything off at any time, and you can view your own data.

We look at the work, not at you. Nobody at Zeami assesses individuals, and nothing we build includes such an assessment.

The software can never do more than you. Nothing happens without a yes from your team, and every step is logged so you can review it.

When the boring part goes away, we help you move to more valuable work, with a written learning plan. Every quarter, we report to your company where the freed hours have gone. What the company does with them is its own decision. We do not claim otherwise.

If any of this is not true, write to sales@zeami.io. A named person will reply within two working days.

The Zeami team

Every team calls it “donkey work”. So the donkey takes it on, and the person keeps the coffee break and the work worth doing.

 Open the letter in a new tab to share it

For IT, finance and analysts

The detailed version.

Five parts: the analysis, building the digital coworker, its limits, hosting and how the figure is calculated.

Luc Maystadt

Written by Luc Maystadt. He takes your IT team's call himself and confirms that the process complies with GDPR and applicable data protection requirements.

Request a technical briefing

01 · Week 1

The analysis

With each employee's consent, a small application runs on their computer for one week. It observes screenshots, how much was typed and clicked, window titles, application and clipboard contents, and the logged-in identity, limited to information about work processes. No screenshots are taken of private windows, banking and payment pages or password managers. Email addresses, phone numbers, card numbers and passwords are removed from window titles, web addresses and copied text, and reports show short codes instead of names. The employee is informed, gives approval, can access what was observed on their computer and can switch observation off completely at any time; managers' access is controlled. Retention and deletion are agreed with your company.

The AI Margin Tool then reconstructs every handover where data is moved manually and assigns it a volume, processing time and value at your fully loaded costs.

Handover foundPer monthMinuteshrs / yearValue / year
{{ r.name }}{{ r.vol }}{{ r.min }}{{ r.hours }}{{ r.value }}
{{ auditTotalLabel }}{{ auditTotalValue }}

Example. Value = volume × 12 × minutes ÷ 60 × fully loaded cost.

02 · Building the digital coworker

Where the data goes

Connections to company systems are only requested when needed to build the digital coworker, and only for the workflow being built. Read access uses your existing roles. Personal and financial identifiers are removed before analysis. Write operations only happen after approval, through the same interfaces your team uses.

Week 1

Observed work on the team's computers

Approval · stop switch · names hidden

Assessment

Workflows, volumes, value

No company systems touched yet

Build

Connections requested as needed

Your roles · your approval before writes

03 · Limits of the digital coworker

What a digital coworker is allowed to do

Every digital coworker has a scope file: which systems, which actions, which limits. It inherits the permissions of the role it works for and can never exceed them. Every action is logged with its input, output and approver, and the log belongs to you.

# returns-handling.scope

acts_as: role.returns-team # inherits the role, nothing more

read: [returns-mailbox, shop.orders]

write: [shop.returns] requires: approval

never: [payments.*, hr.*, delete]

limits: Amount ≤ €500 · 40 actions / hour

log: every action → your audit storage

kill_switch: returns-team, it-admin # stops in under a second

04 · Hosting and terms

Where it runs

Hosting is agreed per engagement, along with the data processing agreement, subprocessors and exit terms. Specific regions and certifications are in the technical briefing, not here.

Your cloud

Runs in your tenant. You hold the keys and logs.

Hosted by Zeami, EU

Encrypted at rest and in transit. Region agreed with you.

On-Premise

For regulated environments. Models can run within your walls.

05 · The figure

How the figure is calculated

Freed capacity means hours, valued at your fully loaded costs. Only the share that becomes money counts: avoided hires or billable work. This determines the digital coworker's fee, typically around 30%, due once ROI is reached. The assessment fee is paid once, after the AI Margin Tool evaluation. Francesca DiNota, former CFO, signs off the figure before you see it.

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{{ w.amount }}

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What happens when a bottleneck disappears

Remove a bottleneck, and the whole company needs more hands.

Work flows through a company like water through a pipe. The narrowest point sets the pace for everyone. We don't take work away from people; we open up the narrowest point. Take sales: once the sales office stops holding things up, the field sales team has time for customers again and brings in more orders. That means more work than before for delivery, production, finance and support. Either those departments become more efficient, or the company needs to hire, which most companies would rather avoid. So the next bottleneck becomes the next project. What the company does with its new capacity is its own decision.

110 orders are requested. The sales office handles 40. Everyone downstream waits for those 40.
Mateo Klemmayer
Mateo KlemmayerHead of Product and Implementation & CEO · Former CEO and owner of mid-sized businesses

I experienced this in my own companies, long before software could help. The pattern is always the same: relieve the first team, and the next one needs more hands. The company decides where the freed capacity goes. Our job is to show where it arises and help people make the transition.

For the works council

Three things the works council can hold us to.

01

It finds what slows people down.

Slow internet, frozen software, a process that makes no sense: the software sees where the team loses time and why. By workflow, never by person.

02

It takes over the work nobody wants.

Copying, retyping, chasing people, filing. The tedious part goes to the software; the decisions stay with people.

03

It tells management why things aren't better yet.

Every day, a short note goes upstairs: how many hours were lost to each problem, in euros. The team gets a voice backed by numbers, and the inexpensive fixes come first.

Daily note · Tuesday 07:30

Dear management,

Yesterday, the team lost 6.5 hours. Not because of people. Because of infrastructure:

  • ERP froze twice2.1 hrs
  • VPN outage, 09:10 to 12:103.0 hrs
  • Returns scanner broken, entries made by hand1.4 hrs

≈ €360 at your fully loaded costs. The scanner costs €140.

— the software, every morning

About us

We know mid-sized business. From our own experience.

We have built manufacturing companies, run businesses and carried responsibility for people, finances and technology. Today we bring that experience to Zeami. Our goal: AI that makes your day easier, works largely on its own and pays off for your company.

Mateo Klemmayer

Mateo Klemmayer

CEO · Product and implementation

As owner and managing director, Mateo built, grew and sold European manufacturing companies. He then founded a commerce platform. He knows first-hand how much has to run at the same time in a company’s day. At Zeami he is responsible for product and implementation, building the software he wished he had had as an entrepreneur.

Luc Maystadt

Luc Maystadt

CTO · Technology and architecture

Luc knows company IT from his years as CIO and CTO in industry and in mid-sized businesses, among them Dialog Semiconductor, including as CTO of a global company with several billion euros in revenue. He also holds a master’s degree in machine learning and AI. At Zeami he looks after architecture and security. His standard: the technology runs reliably, works with your existing systems and takes work off your hands.

Francesca DiNota

Francesca DiNota

Head of Process Optimisation

Francesca was CFO and COO in mid-sized businesses and in global corporations with billions in revenue. She knows the numbers as well as the business behind them. The software analyses where processes cost needless time and money, and optimises them to raise profit. What counts for her is that the difference shows in the company’s results.

Matthias Poschmann

Matthias Poschmann

Chair of the Advisory Board

Matthias is at home in mid-sized manufacturing. He owned manufacturing companies in the hundreds of millions across Europe: besides Germany, in France, England, the Czech Republic, Slovakia, Hungary, Bosnia, Poland, Ukraine, Belarus, Italy, Romania and, many years ago, Russia. He chaired the supervisory boards of Kunststoffland NRW, the NMWP and the Kunststoff-Institut Lüdenscheid (KIMW). As chair of our advisory board he helps us take Zeami in the right direction, with an eye on what manufacturers really need, what works day to day and what pays off.

Lars Nakotte

Lars Nakotte

Head of Partnerships

As a former managing director of a mid-sized company, Lars knows what our clients need from his own experience. He looks after client relationships, listens and makes sure your feedback finds its way into the product. With his team he makes sure you feel in good hands at Zeami and are happy working with us.

And there are more of us.

Zeami is also 20 more colleagues. Together we make our software a little better every day and look after good, reliable service. What drives us: that Zeami takes work off your hands, helps your company and that you enjoy working with us.